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[Page 4]
General Instructions from F. S. Regs.,
Part 1. affecting preparation of Messages.
1. Messages intended for the headquarters of units and formations will be addressed by the title of the unit or formation in an abbreviated form, e.g., First Army, First Div., Seventh Inf. Bde., Second F.A. Bde. The abbreviation for general headquarters will be G.H.Q. The title of the unit will be followed, if necessary. by the place to which the message is to be sent.
Abbreviations will only be used when there can be no doubt as to their meaning. The sender is responsible that any abbreviations he may use are such as will be understood by the recipient.
2. After the address the number of the sender's message will be given, followed by the day of the month.
If the message is in reply to or has reference to, a message from the addressee, the number of that message will then be quoted. The text of the message will come next. The message will end with the abbreviated title of the sender's unit or appointment, as in para. 1 above, followed by the place and time of despatch.
3. When the sender desires to inform different addressees that the message has been circulated, he will add this information at the end of the text of the message, thus:-
"addressed First Gordons, repeated Fourth Inf. Bde., Second F.A. Bde."
When information has been sent to another unit, the message will contain, at the end of the text- "(unit) informed."
4. When the message is complete it will be signed in the right-hand bottom corner, the rank of the sender, his appointment and the force he is with being stated. If the message is despatched by signal this signature is not transmitted, but is the authority for despatch.
5. If a signal is to be delivered to more than one addressee it facilitates despatch if separate copies for each addressee are handed in to the signal office.
6. The following general rulles should also be observed-
a) Messages must be as concise as possible, consistent with clearness, and precise as regards time and place. Anything of an indefinite or conditional nature such as "dawn", "dusk", "if possible", "may", is to be avoided. The language used should be simple and the handwriting easy legible.